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Marketing Coordinator Level One-Austin

Marketing Coordinator Level One-Austin

Harvey-Cleary’s Austin Office is seeking a Marketing Coordinator Level One to join our team. The marketing department is responsible for developing business proposals, sales presentations, marketing collateral and internal and external communications pieces and events.

The Marketing Coordinator will report to the Marketing Managers and will primarily focus on local marketing efforts. The ideal candidate will work on a team with other marketing professionals towards achieving firm-wide marketing goals and completing special projects.

The successful candidate is an experienced marketer who is detail-oriented, highly motivated, and a creative thinker committed to working in a fast-paced, deadline-driven environment. The ability to understand and propose practical solutions is critical to this role.


  • Coordinate, develop and produce responses and print work for business development opportunities including but not limited to qualifications, proposals and interview materials
  • Create, coordinate and update marketing collateral and templates
  • Assist in the implementation and maintenance of the website, social media channels and newsletters
  • Manage or assist with event planning for firm-wide or small-group events
  • Attend external networking events, assist in award submissions and help with research for awards
  • Schedule and coordinate project, event, and staff photography and project close-outs
  • Assist in the data entry and maintenance of Cosential
  • Assist with new hire onboarding, including but not limited to creating resumes and taking new hire photos
  • Order and organize merchandise and promotional items for the Austin office
  • Assist in the creation and editing of training videos if experienced in video editing
  • Other duties and responsibilities as assigned


  • Bachelor’s degree in marketing, communications, or related field OR equivalent years of experience
  • Experience with RFQ/RFP and interview preparation process in the A/E/C industry
  • Knowledge of Adobe Creative Cloud (InDesign, Illustrator, Photoshop, Acrobat) and Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong writing and proofreading skills
  • Organizational, prioritization, problem-solving, multi-tasking, decision-making, and communication skills
  • A team player and collaborator who can also work independently and efficiently with an attention to detail
  • Ability to manage multiple competing priorities, remain calm under pressure, and shift priorities to meet deadlines
  • Enthusiastic attitude and strong work ethic
  • Video editing skills are desired but not a requirement
  • Website experience is desired but not a requirement