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Project Assistant

Project Assistant

Project Assistant's primary responsibility is to provide clerical support to the Project Management teams.

Below are examples of duties and responsibilities of Project Assistants:

  • Assist with job set up in Procore and on our internal network
  • Setup files for the project management team
  • Create/assist project management team with copies of contracts, purchase orders, change orders, etc.
  • Responsible for helping move contracts, change orders, etc. through Procore processes
  • Responsible for project close out documentation and the gathering of warranties
  • Responsible for procurement of subcontractor insurance and lien waivers
  • Assists with preparation of subcontractor billings and payment
  • Helps answer phones during receptionist lunch breaks
  • Helps organize deliveries of submittals
  • Archives project documents following project close out
  • Prioritizes tasks to make sure deadlines are met
  • Ability to effectively communicate (both written and verbal skills)
  • Has a working knowledge of Procore, Timberline/Sage, and Microsoft product suite

Required Experience:

  • Associate/Bachelor degree or minimum of 1 year Accounts Payable/Project Assistant experience
  • Prior experience with Procore and Timberline/Sage preferred, but not required
  • Must be able to pass a pre-employment background check and drug screen. Random drug screens are also conducted in accordance with our safety policy
  • The above outline is not arranged in order of priority and are meant to provide a high level overview of a project assistant’s activities.